Administrative Assistant

Summary

The Administrative Assistantfacilitatesthe efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Pay Range: $18 - $24/hourly (DOE)

Location: West Chester, OH

Schedule: (On-Site) Monday - Friday, 8:30am - 5:00pm

Essential Duties and Responsibilities 

includethe following.Other duties may beassignedas necessary.

• ​​​Answers and transfers phone calls, screening when necessary.

• ​Confirms shipments with patients.

• ​Welcomesanddirectsvisitors and clients.

• ​Maintains filing systems as assigned.

• ​Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

• ​Responds to andresolvesadministrative inquiries and questions.

• ​Coordinates andschedulestravel, meetings, and appointments for managers or supervisors.

• ​Preparesagendas and schedules for meetings.

• ​Records anddistributesminutes or other records for meetings.

• ​Maintains office supplies and coordinates maintenance of office equipment.

• ​Performsother duties and responsibilities as assigned.​​

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilityrequired. Reasonableaccommodationsmay be made to enable individuals with disabilities to perform the essential functions.

• ​​​Excellent verbal and written communication skills.

• ​Excellent interpersonal and customer service skills.

• ​Proficient in Microsoft Office Suite or related software.

• ​Excellent organizational skills and attention to detail.

• ​Basic understanding of clerical procedures and systems such as recordkeeping and filing.

• ​Ability to work independently.

• ​Provide the highest level of professionalism, responsiveness, and communication

• ​Mustpossessthe ability to multi-taskandfrequentlychange direction.​​

Education and/or Experience

• ​​High school diploma or equivalentrequiredwith some specialized training.

• ​Three (3) years related secretarial/administrative experience.​

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonableaccommodationsmay be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employeeis regularly required totalk or hear. The employee regularlyis required tostand, walk, sit, climb stairs, use hand to finger, handle or feel objects, tools, orcontrols;and reach with hands and arms. 

The employeefrequentlylifts and/or moves up to​20​pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonableaccommodationsmay be made to enable individuals with disabilities to perform the essential functions. 

​​This job generally operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.​While performing the duties of this position, the employee may travel by automobile and be exposed to changing weather conditions.

Comments

This description is intended to describe the essential job functions, the general supplemental functions, and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities,and requirements of a person so classified. Other functions may be assigned,and managementretainsthe right to add or change the duties at any time.