Job Description

At CSI Pharmacy (CSI), we are on a mission to provide Specialty Pharmacy services to patients with chronic and rare illnesses in need of complex care.

CSI is a rapidly growing national Specialty Pharmacy. Whether you work directly with patients or behind the scenes in support of the business and its employees, you will use your expertise, experience, and skills to support our patients and our mission. 

Summary

The Procurement and Inventory Specialist understands purchasing-related processes and general pharmacy warehouse responsibilities. Works closely with purchasing associates at sites for any procurement / inventory processes and issues. Assists with DSCSA compliance and reporting as necessary. Will assist in ordering medications and supplies using relevant internal software and outside vendor ordering platforms. Ensures that the individual site’s infusion equipment is kept within regulatory standards.

Salary Range: $60,000 - $80,000/yr+ (DOE)

Schedule: (Remote) Monday - Friday, 8:30am - 5:00pm (EST or CST preferred)

Location: Ideally around West Chester, OH; however, not required

Essential Duties and Responsibilities

include the following. Other duties may be assigned, as necessary.

• Equipment & Inventory Tracking

• Maintains accurate and real-time tracking of procurement and inventory items using Monday.com or other project management software.
• Regularly updates equipment status, location, and usage logs. Works closely with sites to ensure timely and efficient equipment management is completed.
• Assists with expiring inventory review and repositioning to reduce risk of loss.
• Ensures all sites adhere to standardized procurement and inventory processes.
• Conducts routine checks or audits to verify site-level compliance and flag deviations.
• Prepares and supervises purchase orders and places orders with outside vendors, ensures appropriate approvals and ensures association of appropriate documents for accounts payable processing in a timely manner.
• Assists CSI’s Pharmacies with purchasing product and maintaining inventory levels, including repositioning drugs and supplies as necessary.

DSCSA Compliance Monitoring

• Reviews Drug Supply Chain Security Act (DSCSA) requirements and ensure all sites maintain full compliance (product tracing, verification, reporting).
• Assists sites with EPCIS file error resolution, suspect product investigations, and communication with channel partners as necessary.
• Works with compliance teams to update protocols as regulations evolve.

Procurement Support

• Acts as a backup to the Director of Procurement, including:
• Vendor and manufacturer communication
• Order processing
• Documentation and PO tracking
• Step in during peak times, absences, or urgent needs
• Adds / updates drug and supply inventory in relevant systems and collaborates with clinical, revenue cycle management, and accounts teams as appropriate.
• Receives, investigates, and documents recalls and returns affected product.

Contract Compliance & Vendor Performance

• Monitors vendor purchase volume against contractual obligations.
• Reports variances and assist in ensuring contract fulfillment.
• Engage with wholesalers and distributors to address and resolve issues.

Drug Pricing Board Management

• Maintains drug pricing tools and systems current with real-time market prices, acquisition costs, and reimbursement data.
• Supports decision-making for purchasing and pricing strategies.
• Assists accounting and finance teams in product pricing discrepancies.

340B Program Coordination

• Works with site inventory personnel and finance teams to ensure successful capture of 340B activities
• Identifies responsible parties for 340B compliance and communication including but not limited to finance, inventory, and revenue cycle management teams
• Assists in evaluating the financial and purchasing process associated with 340B-eligible drugs.
• Complies with Company’s Core Values and Core Competencies.
• Performs other duties as assigned by supervisor.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ability to work effectively with colleagues as team members and to communicate effectively.
• Self-motivated and able to work independently.
• Working knowledge of basic medical terminology is required.
• Excellent verbal and written communication skills.
• Strong customer service orientation.
• Competence in Microsoft Office required, including Excel, Access, and Word.

Education and/or Experience

• ​​Certified Pharmacy Technician preferred
• Minimum 3 years medical or pharmacy experience or equivalent experience. 
• At least 1 year of experience in pharmacy warehouse or equivalent experience.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or listen. The employee regularly is required to stand, walk, sit, climb stairs, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms.

The employee frequently lifts and/or moves up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This job generally operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. While performing the duties of this position, the employee may travel by automobile and be exposed to changing weather conditions.

Comments

This description is intended to describe the essential job functions, the general supplemental functions, and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities, and requirements of a person so classified. Other functions may be assigned, and management retains the right to add or change the duties at any time.

NOTICE: Successful completion of a drug screen prior to employment is part of our background process, which includes medical and recreational marijuana.

By supplying your phone number, you agree to receive communication via phone or text.

By submitting your application, you are confirming that you are legally authorized to work in the United States.

JR# JR249645