Administrative Assistant

Job Description

SUMMARY
Under general supervision, perform complex administrative/secretarial support for division manager and assigned staff. Compose letter, memoranda, and reports independently. Assignments are broad in nature, requiring originality.

Location: Nash, Texas
Schedule: Monday – Friday; 8:30am – 5:00pm (100% On-Site)
Pay Range: $18 - $20/hour (DOE)

ESSENTIAL DUTIES AND RESPONSIBILITIES
include the following. Other duties may be assigned as necessary.
• Receive/review all incoming correspondence and mail, routing it to the appropriate organization or individual.
• Prepares detailed outgoing correspondence
• Maintains files of correspondence.
• Maintains up-to-date files of all division records, some of a complex nature.
• Coordinates and arrange travel requirements, obtaining the lowest available fares and lodging.
• Answers, screens, and directs telephone calls, relay messages and answer complex inquiries.
• Attends meetings to take, finalize and distribute minutes.
• Organize and maintain complex computerized and manual files, records, inventories, and data bases including backing up and purging systems, annotating files, and retrieving data in report form as required.
• Calendaring and communicating work and personal events
• Create and file work expense reports
• Ensure office efficiency is maintained by carrying out planning and execution of office systems
• Ensure security, integrity, and confidentiality of data
• Monitor and maintain office supplies inventory
• Organize and schedule meetings and appointments
• Partner with management to maintain office policies as necessary
• Organize office operations and procedures
• Attends and participates in conventions, trade shows and in-services relating to IV therapy.
• Consistently represents the company in a professional manner.
• Maintain effective working relationship and cooperate with all personnel in the Company.
• Adheres to the Company’s compliance requirements as stated in the policy and procedure manual and all other related policies.
• Perform other duties and responsibilities as assigned.

QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Provide the highest level of professionalism, responsiveness, and communication in order to build and maintain the maximum customer base possible.
• Must possess the ability to multi-task and frequently change direction.

EDUCATION AND/OR EXPERIENCE
• High school diploma or equivalent required with some specialized training.
• Three (3) years related secretarial/administrative experience.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, climb stairs, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms.
The employee frequently lifts and/or moves up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job generally operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. While performing the duties of this position, the employee may travel by automobile and be exposed to changing weather conditions.

COMMENTS
This description is intended to describe the essential job functions, the general supplemental functions, and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities, and requirements of a person so classified. Other functions may be assigned, and management retains the right to add or change the duties at any time.

NOTICE: Successful completion of a drug screen prior to employment is part of our background process, which includes medical and recreational marijuana.

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By submitting your application, you are confirming that you are legally authorized to work in the United States.

JR# JR251053